Patents Administrator / Paralegal

Harefield, England, United Kingdom · Legal



To provide a timely and effective patent formality, administrative and secretarial support for the patents team.




General Duties

Professional Development


The job holder will be exposed to information regarding many highly confidential, sensitive and/or strategically important issues; the ability to maintain such confidentiality and to exercise appropriate discretion, both within and especially outside the Company, is essential.

The job holder plays a key supporting role often involving liaison between the Department staff, company staff and external parties/agencies. The job holder is required to have tact and discretion, as well as the ability to see things through in a pro-active manner. Services need to be provided in a supportive, helpful and professional manner.

The job holder is an ambassador for Patents, Legal Department and the Company, and therefore it is essential that they present a professional approach and possess excellent verbal skills. Accuracy of typed communications and the presentation of information must be of a very high standard.

The job holder is expected to have close attention to detail in respect of the management of legal documents. An ability to prioritise potentially conflicting demands on their time is essential. The role includes both routine tasks and non-routine tasks that demand flexibility and insight in their prioritisation and balancing.


Objectives and priorities are established jointly with the Director of Patents. In addition, liaison with the Associate Director of Patents to assist in appropriate outcomes for their cases, and ability to be guided/instructed by them is essential.

The job holder does not have any direct supervisory responsibility; however, the job holder is required to use appropriate skills to achieve appropriate outcomes with others.

There is a great deal of emphasis upon self-reliance and demonstrating high quality standards. In particular the job holder must be able to prioritise their own workload and meet deadlines with minimal supervision.


Within the Company

Regular contact with staff in the Patents/Legal team, and in other departments and locations, such as at Hengoed and Amsterdam, in order to provide and receive information. Contact with Company Chief Officers (CEO, CDO etc), Directors and other Managers may be involved, and it is essential to build good working relationships with peer group.

Outside the Company

The role may require contact with staff at all levels from other companies, particularly patent attorneys, consultants, and professional advisers and their staff.


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